Templates
Ready-made spreadsheets
Google Sheets & Excel, each with a free phone version. Buy direct or on Etsy.
Price service calls right, track profit per job, and keep the money side of an HVAC business tight — free calculators plus job-profit and service trackers built for the trade.
Run the numbers in your browser — no signup. Each pairs with a ready-made spreadsheet.
add materials, labor, and overhead, set your markup, and get the price to quote plus your profit and margin
Free toolenter your fixed costs, price, and variable cost per sale to see how many units and how much revenue you need to break even
Free toolenter revenue and cost to instantly see gross profit, profit margin %, and markup %
Free toolenter your target take-home, billable hours, and expenses to find the hourly rate you actually need to charge
Google Sheets & Excel, each with a free phone version. Buy direct or on Etsy.
Specific answers with the formulas and examples behind the tools.
The honest answer isn't a single number — it's a formula. Here's how to build an HVAC hourly rate that actually covers overhead and pays you a profit, not just wages.
Trades & ContractorsTwo contractors quote the same job. One makes money and one does not, and the difference is almost never the rate - it is what they counted as cost. Here is the whole build-up, worked three times on real trade numbers.
TradesGross margin, net margin, markup — they're not the same, and confusing them is why contractors work hard and keep little. Here's the target and how to get there.
Your rate has to cover technician wages, truck and overhead, and profit — not just the wage. Many HVAC shops bill well above raw labor cost once overhead is loaded in. Work out a defensible number with the HVAC hourly rate guide.
Service work commonly runs a 50–65% gross margin and installs 35–45%, with net profit often in the 8–15% range after overhead. Track profit per call with the profit margin calculator.
Cover your dispatch/diagnostic cost, parts with markup, and loaded labor, then add profit. Build the quote with the job estimate calculator and confirm the job clears your break-even.
More: all free calculators · all industries · the full catalog.
Browse every tool and template in the shop — 250+ for money, home, life, and business.
Browse the full catalog →Simple Monthly Budget and our Small Business Bookkeeping template (Google Sheets & Excel) — no signup, no wall, just the files. If you also want the occasional short note on pricing, bookkeeping and the money side of a small business, the list is here. No spam — unsubscribe anytime.
