PTA / PTO Treasurer Spreadsheet
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The PTO's money in one connected workbook: membership dues, committee budgets, every fundraiser's real net, reimbursements owed to chairs, a treasurer's report that prints for the board, and the year-end numbers the 990 asks for.
What’s inside
- Membership — Family / Individual / Staff rates you set; dues and paid calculate (paid pulls from Income by name); counts by type
- Committees — chair and budget per committee; spent, remaining and raised come from the logs where you tagged the committee
- Income and Expenses — 400 rows each; paid by, receipt? and reimbursed on every expense
- Budget and Fundraisers — budgeted vs actual; goal vs raised minus costs per event
- Treasurer Report — pick a month; balance at start, income and expenses by category, net, balance at end
- Year-End & 990 — gross receipts, dues, contributions and grants, fundraising gross and direct costs, program vs management spend, cash at start and end, and which form applies (990-N ≤ $50,000 normally; 990-EZ under $200,000 receipts and $500,000 assets — IRS thresholds verified September 2026)
- Sample copy (an elementary-school PTO, filled in) plus a Blank copy; free phone log; printable Quick-Start
- 140 automated formula checks passed before listing; Google Sheets or Excel
Who it's for: the incoming PTA or PTO treasurer who inherited a spreadsheet nobody understands and has an audit committee to satisfy in June.
Ten connected tabs for $17.99, one-time — the budget sheet, the committee tracker, the monthly report and the 990 prep in one file.
